Privacy Policy

 Effective Date: 30.04.2024

Last Updated: 15.04.2026

At Bauer Fitness Ltd, we respect your privacy and are committed to protecting your personal and sensitive health information. This policy outlines how we handle your data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Information We Collect

We collect information that allows us to design safe and effective fitness and nutrition architecture.

1.1 Personal Information: Name, email address, phone number, and mailing address provided via contact forms or intake documents.

1.2 Special Category (Health) Data: Due to the nature of our coaching, we collect sensitive information including medical history, physical limitations, pregnancy/postnatal status, and details regarding medications (such as GLP-1 receptor agonists). We process this data only with your explicit consent.

1.3 Usage Data: IP addresses, browser types, and activity on bauer-fitness.comcollected via cookies to improve user experience.

2. Lawful Basis for Processing

Under UK GDPR, we process your data under the following legal bases:

· Contractual Necessity: To deliver the coaching services you have purchased.

· Explicit Consent: For the processing of health and medical data.

· Legal Obligation: To comply with UK tax, insurance, and accounting laws.

3. How We Use Your Information

· Service Delivery: Designing personalized strength, nutrition, and longevity protocols.

· Communication:Responding to inquiries and providing remote coaching via email, video, or apps.

· Safety: Ensuring exercise programming is appropriate for your current physiological state (e.g., postnatal recovery or muscle preservation during medical weight loss).

4. Data Sharing and Third Parties

We neversell your data. We only share information with trusted "Data Processors" necessary for business operations:

· Coaching Platforms: (e.g., Trainerize, MyFitnessPal) for tracking progress.

· Communication Tools: (e.g., WhatsApp, Zoom, Google Workspace) for remote delivery.

· Payment Processors: (e.g., Stripe, PayPal) for secure transactions.

· Note: Some providers may store data on servers outside the UK (e.g., USA). We ensure these providers adhere to high security standards and "Standard Contractual Clauses."

5. Data Retention

We retain your personal and health information for as long as you are an active client. Following the termination of our services, we retain records for 7 yearsto comply with UK legal and insurance requirements. After this period, data is securely deleted.

6. Your Legal Rights

Under the UK GDPR, you have the following rights:

· The Right to Access: Request a copy of the data we hold about you.

· The Right to Rectification: Ask us to correct inaccurate information.

· The Right to Erasure: Ask us to delete your data (subject to legal retention periods).

· The Right to Withdraw Consent: You may withdraw consent for us to process your health data at any time, though this may prevent us from continuing our coaching service safely.

7. Data Security

We implement robust technical and organizational measures to protect your data. However, no electronic transmission is 100% secure. We encourage the use of secure passwords and private connections when accessing coaching portals.

8. Children’s Privacy

Our services are designed for individuals aged 18 and over. We do not knowingly collect data from minors.

9. Contact Us & Complaints

For any questions regarding your data, please contact our Data Controller:

Bauer Fitness Ltd Company Number: 15692099

Address: 75 Tamarin Gardens, CB19GQ, Cambridge, UK

Phone: 07551046647